The Granite City Park District Board of Commissioners meet on the
Second and Fourth Wednesday of February, March, April, June,July, August, September and October.
On the Second Wednesday and Fourth Tuesday of November
The Fourth Wednesday of January
On the First and Fourth Wednesday of May
All Meeting are held at 7pm in the Park Office
2900 Benton Ave., Granite City, IL 62040
Board Of Commissioners
President Ron Parente
Vice President Ray Hoffman
Treasurer George Sykes
Commissioner Ron Stern
Commissioner Mike McGovern
Board Secretary Judith Curry
For additional Information contact the Park Office at
- GRANITE CITY PARK DISTRICT MINUTES
APRIL 24, 2013
I. ROLL CALL
President Parente called the meeting to Order at 7:00 p.m. Commissioners answering Roll Call were Ray Hoffman, Ron Parente and Ron Stern. Commissioner Mike McGovern unable to attend tonight’s meeting. Also in attendance were Director of Parks and Recreation David Williams, Attorney Ryan Robertson, Golf Course Manager Brian Stitch, Recreation Supervisor Shelly Shipley, Garden and Memorials Supervisor Gary Ford, Facilities Manager Justin Brinkmeyer, Maintenance Supervisor Taylor Schultz, Craig Sykes, Dr. Albert W. Trtanj, DDS and Secretary Judy Curry.
II. MINUTES AND ATTACHMENTS OF THE REGULAR MEETING OF APRIL 10, 2013. (Pages 873 – 876).
Motion to approve the minutes and attachments of the regular meeting of April 10, 2013 as presented was made by Commissioner Stern, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.
III. COMMITTEE REPORTS. (Page 877).
A. FINANCE COMMITTEE – Ron Stern, Chairman.
B. ENGINEERING COMMITTEE – Mike McGovern, Chairman.
C. MUNICIPAL RELATIONS – Ron Stern, Chairman.
D. RULES, PERSONNEL POLICY – Ray Hoffman, Chairman.
IV. FINANCE REPORT. (Pages 878 – 889).
Motion to approve the Finance report as presented was made by Commissioner Stern, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.
V. TREASURER’S REPORT. (Pages 890 – 910).
Motion to approve the Treasurer’s report as presented was made by Commissioner Hoffman, second by Commissioner Stern. All Commissioners present voted “aye”. Motion carried.
A. Request for use of Facilities
1. Request from Prairie Farms Dairy to use the outfield of Diamond #1 for 75th anniversary celebration. (Page 911).
Director Williams recommends approval of this event.
Motion to approve the request from Prairie Farms Dairy as presented was made by Commissioner Hoffman, second by Commissioner Stern. All Commissioners present voted “aye”. Motion carried.
2. Request from Brenda Whitaker to use Civic Park for Melting Pot on the second Saturday of each month from May to October and the “Blue Collar Barbecue” on August 3rd. (Page 912).
Director Williams recommends approval of this request as presented.
Motion to approve the request from Brenda Whitaker for the Melting Pot and the Blue Collar Barbecue as presented was made by Commissioner Stern, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.
3. Request from MENASHA Packaging to hold company picnic on August 10, 2013. (Page 913).
Director Williams recommends approval of this request. This business is located at Warehouse Park in Pontoon Beach; however, the majority of the employees are residents of Granite City and the person making the request on behalf of MENASHA Packaging is a Granite City resident.
Motion to approve the request from MENASHA Packaging as presented was made by Commissioner Stern, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.
B. Other Communications
1. Letter from Phillip Hamilton representing Dr. Trtanj regarding the sale of the driving range. (Pages 914 – 915).
As legal representative of Dr. Albert Trtanj, letter submitted summarizing the details of proposed sale of golf range to the Park District in the amount of $250,000 which is anticipated to be less than fair market value.
Refer to letter on file in Agenda.
2. Request to address the Board from Dr. Trtanj.
Dr. Albert Trtanj addressed members of the Board and provided a handout outlining details of the Lakeview Golf and Sports Center located at 3519 Highway 162, Granite City, IL. A tour of the facilities will be coordinated on request. The proposed selling price is $250,000; however, the appraisal has not yet been completed. This is estimated to be below fair market value. Refer to the handout provided by Dr. Trtanj for additional details.
Following Dr. Trtanj’s presentation, President Parente thanked Dr. Trtanj and advised that the seating of new Board members would be taking place in May. Following this meeting the proposal will be taken to Committee for further discussion and review and a date and time will be scheduled to view the facilities.
Motion to refer Dr. Trtanj’s proposal to the Engineering Committee for further discussion and review was made by Commissioner Stern, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.
VII. OLD BUSINESS
VIII. NEW BUSINESS
A. List of recommended new hires. (Pages 916 – 920).
Director Williams informed members of the Board an error on Page 917 which reflects the rate of pay for Jeff Hoffman at $11.00. This is incorrect and should reflect the rate of pay at $14.00.
Motion to approve the list of recommended new hires with the noted correction was made by Commissioner Stern, second by Commissioner Hoffman. All Commissioners present voted “aye”. Motion carried.
IX. MAINTENANCE REPORT. (Page 921).
X. RECREATION REPORT. (Page 922).
XI. POOL REPORT. (Page 923).
XII. ICE RINK REPORT. (Page 924).
XIII. CONCESSION REPORT. (Page 925).
XIV. GOLF COURSE REPORT. (Page 926).
XV. DIRECTOR’S REPORT.
A. The pool filter project, partially funded through the Madison County PEP Grant, has been completed and the request for funding has been submitted to the County. The Park District will make payment of $23,501.50 on the balance by the end of the fiscal year. This completes the 2012 PEP Grant projects fund. The irrigation portion of the project will be completed with Park District funds. The filter will be tested when the pool is filled (May 7 projected date).
B. On Monday, the Park District received the 2013 PEP Grant “Notice to Proceed”. Bid packages will be prepared for the fencing project and Juneau and Associates will prepare plans for the golf cart project. Both projects will be completed in late summer and early fall at the conclusion of the baseball season.
C. Additional roofing company has reviewed the priority projects to include the Ice Rink, Office & Maintenance shop, Golf Course Club House and Main Concessions and will be submitted to the insurance company. The projects should be completed over the summer.
D. The Environmental Grant application to the Madison County Planning and Development for the purchase of two electric vehicles was submitted on Friday, April 19th. Madison County Planning have received $300,000 in requests and have $150,000 in funding. These grants are competitive and will be announced in the next two weeks.
E. The Patriots In The Park committee continues to meet. Three bands have been secured for the show. They are American Originals, Chris Krause and Tess Hanna. Also, Mid America Sport Parachute Club has been confirmed. Vendor letters and sponsor letters will be sent out later this week.
F. Brad Eavenson with the Granite City School District has been contacted to schedule a tour of Niedringhaus School. Once the new Board has been seated a definite date and time will be scheduled so all members of the Board may attend.
G. The Tulip Give-Away will be held on Saturday, May 4th at 8 a.m. at the main garden building.
All business concluded, Motion to adjourn was made by Commissioner Stern, second by Commissioner Hoffman. Meeting adjourned at 8:00 p.m.
MEETING OF THE BOARD OF PARK COMMISSIONERS
GRANITE CITY PARK DISTRICT
May 1, 2013 7:00 PM
I. ROLL CALL
II. MINUTES AND ATTACHMENTS OF THE REGULAR
MEETING OF April 24th, 2013 ..............................................................pages 1- 5
III. COMMITTEE REPORTS…………………………………………...……page 6
IV. OLD BUSINESS
V. REORGANIZATION MEETING OF MAY 1, 2013
A. Seating and Oath of Office of newly elected Park District Commissioners
B. Roll call to include newly seated commissioners
C. Formation of New Board
1. Election of Officers
b. Vice President
2. Appointment of Director of Parks and Recreation
3. Appointment of Granite City Park District Attorney
4. Appointment of Committee Chairmen
A. Request for Use of Facilities
B. OTHER COMMUNICATIONS
1. Request from Beth Garrison & Amy Lane
To have a bounce house at Worthen Park
On May 4th , 2013………………………………..page 7
VI. NEW BUSINESS
A. Resolution declaring the results of an election for two park
commissioners, each for a six year term, and one park
commissioner for an unexpired four year term held, on
April 9th, 2013 in the Granite City Park district ……………pages 8-9
B. Resolution Recognizing the Contributions of
Commissioner Mike McGovern…………………to be provided
C. Resolution declaring fire damage to Legacy Golf Course
Clubhouse an emergency and authorizing the Director of
Parks to take all actions necessary to hire necessary experts
for clean-up and restoration of facility………………………pages 10
D. List of Recommended New Hires……………………………page 11
VII. DIRECTORS REPORT